Last updated: May 12, 2022
Updated 28 November 2020
Responsible data controller in the meaning of Art. 4 No. 7 GDPR is:
CongressGuru, Inc., 66 Park Avenue Extension Arlington, MA 02474, USA; E-Mail: firstname.lastname@example.org; Websites: www.congressguru.com and www.sponsormotion.com
You can contact the data protection officer via email at:email@example.com or firstname.lastname@example.org
2. General Information
During the course of carrying out our business and performing our services, CongressGuru collects personal data to conduct our business, provide and market our services, and meet our legal obligations. Likewise, we may also collect personal data for other purposes, which we would describe in more detail to you at the point we collect the personal data.
You may refuse to provide us with some or all of your personal data; however, this may limit the ways in which we can interact with you, including providing you with our services.
We collect personal data through our internet access logs. When you access our website, your internet address is automatically collected and is placed in our internet access logs (i.e., log files on server). We also record the URLs of the websites and pages you visit, the times and dates of such visits, information about the computer hardware and software you use.
This information may include Internet protocol (IP) addresses, browser type and version, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data, number of visits, websites from which you accessed our site (Referrer), and websites that are accessed by your system via our site.
The processing of this data is necessary for the provision and the security of our website. The legal basis for this processing is Art. 6(1)(f) GDPR. We do not link these data to certain individuals. After the processing for the mentioned purposes, the data will be deleted.
On our website we use several contact forms which can be used to get in contact with us electronically. To handle your request it is necessary to provide us with a valid email address, and, in addition, we may store your IP address and the time of your request to prevent any misuse of our contact forms. Alternatively, you may contact us via the e-mail addresses cited above (Section 1). If you use one of these channels, the personal data transmitted will be stored automatically by CongressGuru as data controller to handle our contact with you. The legal basis for this processing is Art. 6(1)(f) GDPR.
In some cases we may ask you for further information, such as name, occupation, address, email, or telephone number. Regarding the processing of this personal data you will be asked to grant your explicit consent. The legal basis for this processing is Art. 6(1)(a) GDPR.
5. Registration on our website
If you make use of our website to register for certain services or events, you will be asked to provide personal data. The information inserted in the respective registration form will be transmitted to CongressGuru as data controller. The legal basis for the processing of data - which is necessary to provide you with the respective service - is Art. 6(1)(b) GDPR. Regarding the processing of further personal data you will be asked to grant your explicit consent, and the legal basis for that processing is Art. 6(1)(a) GDPR.
6. Unsolicited special categories of personal data
We do not generally seek to collect special categories of personal data through this site.
“Special categories of personal data” includes the various categories of personal information and data identified by privacy laws of United States, European and other jurisdictions as requiring special treatment, including in some circumstances the need to obtain explicit consent. These categories may include personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning sexual orientation (Art. 9 GDPR).
Therefore, we advise you not to provide any unsolicited sensitive personal data. CongressGuru applies HTTPS or other appropriate technical and organizational measures to secure the personal data transmitted over its website.
7. Newsletter / “Coming Soon”
We may provide the opportunity to sign up for a periodic email newsletter and/or for news related to our product launches by providing us your name,role, and email address. The legal basis for this processing is Art. 6(1)(a) GDPR.
In some cases we may ask you for further information, such as name, occupation, address or telephone number. Regarding the processing of this personal data you will be asked to grant your explicit consent. The legal basis for this processing is Art. 6(1)(a) GDPR.
We display personal testimonials of satisfied customers on our site in addition to other endorsements. With your consent we may post your testimonial along with your name. The legal basis for this processing is Art. 6(1)(a) GDPR. If you wish to update or delete your testimonial, you can contact us at support@CongressGuru.com.
9. Cookies (General Information)
When you visit our website, the following categories of cookies will be set in your browser:
9.1 Strictly necessary cookies
These cookies are essential in order to enable you to move around a site and use its features. Without these cookies services you have asked for cannot be provided.
9.2 Performance cookies
These cookies collect information so that we can analyse how our visitors use our site. These cookies do not collect information that identifies you. All information these cookies collect is anonymous and is only used to improve how our site works.
9.3 Functional cookies
These cookies allow websites and applications to remember choices you make (e.g., such as your user name or the region you are in) and provide enhanced, more personal features.
We may use information collected from functional cookies to identify user behaviour and to serve content based on the user profile. These cookies cannot track your browsing activity on other websites. They do not gather any information about you that could be used for advertising or to record where you’ve been on the Internet outside our site.
9.4 Targeting cookies
In order to keep our website services relevant, easy to use and up-to-date, and understand interest in our services we use web analytics services to help us understand how people use the site.
Cookies allow web analytics services to recognise your browser, device, or IP address and, for example, identify whether you have visited our website before, what you have previously viewed or clicked on, and how you found us. The information is only used for statistical purposes, and it helps us to analyse patterns of user activity, user interests, and to develop a better user experience.
10. Third Party Applications
CongressGuru shares your personal data with third parties, in particular non-CongressGuru parties.
Categories of non-CongressGuru parties with which we share your personal data include vendors such as host and cloud service providers, marketing and mailing agencies, and sub-contractors involved in the fulfilment of our contractual obligations towards our clients.
Amazon CloudFront is a web service of Amazon Web Services, Inc., P.O. Box 81226, Seattle, WA 98108-1226, http://aws.amazon.com (“CloudFront”) that speeds up distribution of static and dynamic web content such as .html, .css, .js, and image files, to users. CloudFront delivers content through a worldwide network of data centers called edge locations. When a user requests content that is being served with CloudFront, the user is routed to the edge location that provides the lowest latency (time delay), so that content is delivered with the best possible performance.
- If the content is already in the edge location with the lowest latency, CloudFront delivers it immediately.
- If the content is not in that edge location, CloudFront retrieves it from an Amazon S3 bucket (where we have hosted our assets for the website) or an HTTP server (in our case, our production web servers in Rackspace) that has been identified as the source for the definitive version of the content.
CloudFront captures information about each request that includes system logs which captures the following information: IP address, lat/long of the server which served the request, country and date and time. More information about AWS’s privacy practices can be found at https://aws.amazon.com/privacy/.
We use the information captured by Cloudfront about the country the request originated from to only enable Google Analytics and LinkedIn tracking for US-based visitors.
10.2 Google Analytics
Our website uses Google Analytics, a web analysis service of Google, Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA, www.google.com (“Google Analytics” or “Google”). Google Analytics employs cookies that are stored to your computer in order to facilitate an analysis of your use of the site. The information generated by these cookies, such as time, place and frequency of your visits to our site, including your IP address, is transmitted to Google’s location in the US and stored there.
Google Analytics is only used for website visitors located in the US, as per CloudFront’s geolocation service.
In using Google Analytics our website employs the extension “anonymizeIp”. In doing so, Google abbreviates and thereby anonymizes your IP address. Google uses this information to analyze your use of our site, to compile reports for us on internet activity and to provide other services relating to our website.
Google Analytics also uses electronic images known as web beacons (sometimes called single pixel gifs) and are used along with cookies to compile aggregated statistics to analyze how our site is used.
You can find additional information on how to install the browser add-on referenced above at the following link:https://tools.google.com/dlpage/gaoptout?hl=en.
For the cases in which personal data is transferred to the US, Google has self-certified pursuant to the EU-US Privacy Shield (https://www.privacyshield.gov/EU-US-Framework)).
Google Analytics is only used for website visitors located in the US, as per CloudFront’s geolocation service.
10.3 Google Tag Manager (GTM)
- Google Analytics
10.4 LinkedIn Insight Tags and LinkedIn Pixel
We use the “LinkedIn Insight Tag” of LinkedIn Corporation, 1000 W Maude Ave, Sunnyvale, CA 94085, USA (“LinkedIn”) on our website. It helps us with in-depth campaign reporting and insights about our website visitors. It can also be used to track conversions, retarget website visitors, and unlock additional insights about members interacting with our ads on LinkedIn.
The LinkedIn Insight Tag enables the collection of data regarding members’ visits to our website, including the URL, referrer, IP address, device and browser characteristics (User Agent), and timestamp. This data is encrypted, the IP addresses are truncated, and members’ direct identifiers are removed within seven days in order to make the data pseudonymous. This remaining, pseudonymized data is then deleted within 90 days.
LinkedIn does not share personal data with us, it only provides aggregated reports about the website audience and ad performance. LinkedIn also provides retargeting for website visitors, enabling us to show personalized ads off our website by using this data, but without identifying the member. LinkedIn members can control the use of their personal data for advertising purposes through their account settings.
All this in accordance with LinkedIn terms and cookie policies.
We use HubSpot, a tool operated by our service provider HubSpot Inc., 25 First Street, 2nd Floor, Cambridge, MA 02141, USA. It helps us with in-depth campaign reporting and insights about our website visitors, email campaign, and social media. It can also be used to track conversions.
HubSpot enables the collection of data regarding members’ visits to and interactions with our website, including but not limited to the URL, referrer, IP address, device and browser characteristics (User Agent), and timestamp.
All this in accordance with HubSpot privacy and cookie policies. Please view those documents for more details on captured data.
11. Social Media Links
You can find CongressGuru on the following social media:
These providers are controllers for the relevant data processing.
12. Deletion and Term of Storage
As soon as the purpose for data storage is achieved, or the appropriate term of storage provided for by any applicable laws or regulations expires, your personal data will be deleted consistent with this and any other applicable CongressGuru policies (e.g., document retention and/or records management policy) unless your personal data are required for the formation of or performance under a contract.
13. Changes to the Policy